4 Tags That Make Sense of It All: Best Practice for Tagging Academic Notes


2013 is already looking like a busy year for me, not least because of an exciting move from the University of London to City University of Hong Kong.  That means new courses, new students, new administrative systems, and a lot of new projects.  Since I have set some time aside this week to take stock and review my plans for the coming year, I wanted to share one of the things that keeps my note-taking organized and ultimately helps to support my work as an academic: a clear, consistent tagging system that I use everywhere I can.

The academic life is a chaotic mixture of teaching, research, service, knowledge transfer, partnerships, publicity, and planning, so it has been important for me to find a way to seamlessly blend these strands.  To this end, every piece of information that I put into Evernote or Things immediately gets these types of tags (I use the hashtag to denote a type of tag–these don’t actually form part of the tag itself):

Context > #Output > #Topic > #X-Ref

Because I use this same tagging system in both my task manager and my note taking software, it is incredibly easy to cross-reference details or to find the information that I need.  Before I explain how these tags function within Evernote and Things, here’s a quick summary of each:

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Win One Year of Evernote Premium


I have been using Evernote since the early days of my PhD (see how I get Kindle notes into Evernote for my teaching), so I was thrilled when they invited me to be their Higher Education Ambassador. Starting today I will get to do lots of cool stuff with them–a bit of traveling, a bit of writing, a bit of speaking.  Awesome!

So, to mark the occasion, I have some great Evernote stuff to give away.  Here’s how you can get it:

To enter, respond to the following question in the comments at the bottom of this post: ‘How do you organize your teaching, research, and writing?  Paper, digital, post-its? File folders, shoe boxes, digital tablets?’  Everyone has their own system–what is yours?

This isn’t just for academics, but for anyone who writes, thinks, doodles, ponders, pilfers, or philosophizes.  And there are some great prizes to be won…

Entries close at 11:59pm GMT on 12 December 2012 and winners will be chosen randomly from all entries on 13 December 2012.  Make sure that you include your e-mail address when you comment so I can contact you.

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